SHOTLEY PARISH COUNCIL
Clerk: Mrs D Bedwell
Telephone: Clerk 01473 788248 shotleypc@btinternet.com
16th October 2016
All Parish Councillors are required to attend the Parish Council Meeting of the Shotley Parish Council to be held on Thursday 20th October 2016, at 7.15pm at the Large Committee Room, Village Hall, Shotley. All parishioners are also invited to attend. The meeting will be open to the public and any parishioner wishing to raise a matter should speak at item 4.
Members of the public are reminded that the law permits any person to film, record, photograph or use social media in order to report on the proceedings of a meeting of the Council or its committees when they are open to the public. This does not extend to live verbal commentary.
pp Clerk
AGENDA
|
7.15 |
|
7.20 |
(i) District Councillor’s report (ii) County Councillor’s report (iii) Website |
7.25 |
Meeting open |
7.35 |
|
7.40 |
(i) To receive and update the Clerk’s Action Summary (ii) To consider meeting dates for 2017 (iii) To consider and approve the Parish Council’s Guidance on use of Social Media and mobile devices (iv) To consider and approve the Parish Council’s Vexatious Complainant’s Policy |
7.40 |
(i) To consider an application for funding from the Shotley Cricket Club (continued) (ii) To consider and approve accounts for payment, including advanced payment to suppliers for items agreed at the last meeting (football nets and leaflet dispensers) (iii) To receive and approve recommendations from the Finance Working Group on the following matters: a) Internal Audit report for year ended 31.03.2016 b) External Audit report for year ended 31.03.2016 c) Responsible Financial Officer report for year ended 31.03.2016 d) Second quarter accounts (to 30.09.2016) e) Village of the year award fund considerations f) Response to parishioner’s queries on various financial matters g) Expenditure under Sections 145 and 137 (iv) To consider request from the Stour Footpath Group to increase monthly maintenance non-accruable budget from £50 to £80
|
7:50 |
(i) Applications received for recommendation to Babergh District Council: a) B/16/01246 Shotley Caravan Site, Gate Farm Road- application for certificate of lawfulness of an existing use of land as a residential caravan site for stationing up to 13 caravans for residential purposes b) B/16/00999 2 Rose Court- Change of use dwelling (class c3) to dwelling/dog grooming business (class sui generis) (ii) To note Approvals/Refusals (iii) Planning Correspondence |
8.05 |
|
8:15 |
10. To note correspondence and agree any response (confidential correspondence to be discussed under item 16) |
8.20 |
11. Play areas: (i) Substitution of safety matting in the Lloyd Road and Kingsland play areas- to receive update and consider any further quotes received |
8.25 |
12. Reports from Councillors on matters not itemised on agenda/to be included in next Agenda (no decisions with a financial implication are permitted to be made at this point and should be added to a future agenda for consideration) |
8:30 |
13. Chair’s urgent business: any items not on this agenda but of such urgency as to merit, in the Chair’s opinion, immediate action |
8:40 |
14. Date of next meeting: 17 November 2016 |
8:45 |
Temporary exclusion of press and public: That pursuant to the Public Bodies (Admission at meetings) Act 1960 the Public and Press be excluded from the meeting due to the confidential nature of the business to be discussed
|
|
15. Contracts and Tenders- to receive and consider tenders received and agree any actions (i) Litter Warden contract (Shotley Gate) (ii) Emptying of dog/household waste bins not within reach of Babergh waste services |
8:50 |
16. Administrative and legal matters: To receive updates and agree any further actions |
9.10 |