SHOTLEY PARISH COUNCIL
Chair: Mr B Nichols Clerk: Mrs D Bedwell
Telephone: Clerk 01473 788248 shotleypc@btinternet.com
11th March 2016
All Parish Councillors are required to attend the Parish Council Meeting of the Shotley Parish Council to be held on Thursday 17th March 2016, at 7.15pm at the Large Committee Room, Village Hall, Shotley. All parishioners are also invited to attend. The meeting will be open to the public and any parishioner wishing to raise a matter should speak at items 4 and 12.
Members of the public are reminded that the law permits any person to film, record, photograph or use social media in order to report on the proceedings of a meeting of the Council or its committees when they are open to the public. This does not extend to live verbal commentary
pp Clerk
AGENDA
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7.15 |
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7.15 |
(i) District Councillor’s report (ii) County Councillor’s report (iii) Noticeboard (iv) Website (v) Stour Footpath Group |
7.20 |
Meeting open |
7.35 |
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7.40 |
(i) To review and approve the following documents and policies:
(ii) To note that the Parish Council adopted the Suffolk Standards Code in June 2012 and continues to do so (iii) To consider and approve the Amenities Working Group membership and Terms of Reference 2016 (iv) To consider and approve the Finance Working Group Terms of Reference 2016 (v) To receive and update the Clerk’s Action Summary (vi) To note that following a number of Casual Vacancies, an election has not been called and the Parish Council can proceed with the Co-option process (vii) To consider the appointment of a Harwich International Port (Local Authority Liaison Committee) (HIP LALC ) representative (viii) To consider and approve the Employment Committee’s Terms of Reference (ix) To review the Employment Committee membership (x) To review the Employment Appeals Committee membership (xi) To review the current Complaints Panel membership, with a view to reducing it from 5 to 4 members due to extenuating circumstances |
7.50 |
(i) To consider request from the Community Payback Team for six payments of £75 plus VAT, as a contribution towards the 12 annual work sessions planned for 2016/2017 (ii) To consider an application for funding from FOSS re Shotley Primary School Centenary (iii) To receive and note bank balances (iv) To approve accounts for payment and note receipts |
8:30 |
(i) Applications received for recommendation to Babergh District Council (ii) To note Approvals/Refusals (iii) Planning Correspondence |
8.45 |
(i) Crossing adjacent to Netherhall Cottages and extension of the path opposite Great Harlings- To receive recommendation from SCC Highways and ROW regarding materials to be used in the resurfacing of the verge and agree action needed |
8:55 |
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9:00 |
(i) To consider the Terms Of Reference for the appointment of a Project Manager for Phase 3 Erosion Protection at Shotley- Defer to April (ii) To receive update on new process for Community Payback Team to work in Shotley (with/without third party volunteers) following works on 06.03.2016 (iii) To consider further repairs to the concrete wall (picnic area) |
9:05 |
(i) To receive update on the boundary fences (ii) To consider request from residents to keep tenancy of a number of plots (iii) To consider the use of the Community Payback Team for clearance works (reinstatement of allotment land) (iv) Disposal of waste at rear of property and damage to access gate- to consider actions (v) Pest control issues reported by resident- To consider actions |
9:10 |
(i) To receive warden report (ii) To consider quote received from Mr Casper De Boer for the painting of the inside walls |
9:20 |
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9:25 |
15. To note correspondence: Correspondence received already circulated to councillors or included on the agenda for consideration. All other administrative correspondence filled by the Clerk. |
9:30 |
Meeting open |
9:30 |
17. Reports from Councillors on matters not itemised on agenda/to be included in next Agenda |
9:35 |
18. Chair’s urgent business: any items not on this agenda but of such urgency as to merit, in the Chair’s opinion, immediate action |
9:40 |
19. Date of next meeting: 21st April 2016 |
9:45 |
Temporary exclusion of press and public: That pursuant to the Public Bodies (Admission at meetings) Act 1960 the Public and Press be excluded from the meeting due to the confidential nature of the business to be discussed |
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9:45 |