SHOTLEY PARISH COUNCIL
Mrs Dina Bedwell, 22 Great Harlings, Shotley Gate, Ipswich IP9 1NY
Tel: 01473 788248 Email: shotleypc@btinternet.com
24th January 2016
All Parish Councillors are required to attend the Parish Council Meeting of the Shotley Parish Council to be held on Thursday 28th January 2016, at 7.15pm at Shotley Village Hall (large committee room). All parishioners are also invited to attend. The meeting will be open to the public and any parishioner wishing to raise a matter should speak at item 4.
Members of the public are reminded that the law permits any person to film, record, photograph or use social media in order to report on the proceedings of a meeting of the Council or its committees when they are open to the public. This does not extend to live verbal commentary.
AGENDA
- 1. To receive and consider apologies for absence
- 2. To note the resignation of Mr I Peters from the Open Spaces and Amenities Committee
- 3. To receive declarations of interest and consider any dispensation requests received
- 4. Suspension of standing orders: Meeting open for 10 minutes to allow members of the public to speak
- 5. To approve Minutes of the Parish Council Meetings held 19 November and 10 December 2015 and OSAC 14th January 2016
- 6. To receive reports:
6.1 District Councillor
6.2 County Councillor
6.3 Police SNT meeting
- 7. To receive reports from Committees/Working Groups and agree any actions that may be needed:
7.1 Open Spaces and Amenities Committee:
7.1.1 To consider Osac’s recommendation to carry out repair works to the sheet piles, as per Mr A Hawes annual inspection report, over a period of time, as and when funds become available, and to consider quotes for such repairs and appoint contractor
7.1.2 To consider quotes for the purchase of ready mix concrete to make repairs to the river wall around the Bristol Hill picnic area and concrete support wall up to the sheet piles
7.1.3 To consider Osac’s recommendation to approve the expenditure of up to £5,000 of funds already secured (but not received) on repairs to the gabion defence
7.1.4 To approve the expenditure of £282 for a MMO licence variation (Erosion Protection Phase 3)
7.1.5 To review the circumstances that led to the maintenance works to the roadside hedgerow from Styngham to the affordable housing to be carried out without approval from full council and agree any subsequent actions needed
7.1.6 To consider the purchase of wood chips for remedial works to the entrances of Ganges Wood and Viking Forest
7.1.7 To consider recommendation to paint a goal on the kick-wall at the Lloyd Rd play area (including expenditure of aprox. £25.00)
7.1.8 To consider the purchase of goal posts and nets for the Kingsland play area
7.1.9 To consider SCC Rights of Way scheme for parish councils to take on responsibility for cutting certain paths
7.1.10 To consider report from meeting held with SCC Highways on 20 January 2016 and agree any actions, including the formalising of a crossing adjacent to Netherhall Cottages
7.1.11 To receive further recommendations for how the VOTY award fund should be spent
7.1.12 To consider whether dredgings from the Harwich Haven outer channel could be pumped up onto the foreshore, in view of the loss of beach level from Bristol Hill in a Westerley direction towards Cockle Creek (costs and Statutory Body permissions to be investigated)
7.1.13 To consider the appointment of a Project Manager for Phase 3 Erosion Protection at Shotley Gate (Terms to be considered at a future meeting)
7.2 Allotments:
7.2.1 To approve the purchase of allotment plot markers
7.2.2 Boundary fence- update
7.3 Noticeboard
7.4 Website
7.5 Shotley Gate Community Shop Committee
- 8. Finance and Administration:
8.1 To receive and note bank balances
8.2 To consider and approve any further accounts for payment
8.3 To receive recommendations from the Finance Working Group to approve the second quarter 2015/2016 accounts
8.4 To receive recommendations from the Finance Working Group on the budget and precept for 2016/2017
8.5 To consider and approve opting-in to the new arrangements of the Sector Led Body to carry out the external audit of the Shotley accounts
8.6 To consider and approve the Employment Committee’s Terms of Reference
- 9. To consider and approve the Heads of Terms for Easement Rights (to UK Power Networks) in perpetuity to install 2 x new 33Kv underground cable circuits via horizontal directional drill under the Grantor’s land and the entirety of the width of the river Stour between the Parish Council and UK Power Networks
- 10. Purchase of Christmas trees and lights 2015 (as requested by Cllrs G Richens and G Pugh): To review process and agree course of action
- 11. Celebrations of the Queen’s 90th Birthday- To consider the formation of a working group and to discuss what type of events that may be organised for June 12th 2016
- 12. Ganges- update
- 13. To approve the revised dates for the February and October PC meetings (25th and 20th respectively)
- 14. To receive and update the Clerk’s Action List
- 15. Planning matters:
15.1 To consider response on applications received from Babergh and note any decisions made
15.2 To receive and note correspondence and consider any responses required
- 16. Reports from Councillors on matters not itemised on the agenda/to be included in next agenda
Temporary exclusion of press and public: That pursuant to the Public Bodies (Admission at meetings) Act 1960 the Public and Press be excluded from the meeting due to the confidential nature of the business to be discussed
- 17. Employment and procedural matters
Date of next meeting: 25th February 2016.