SHOTLEY ANNUAL PARISH COUNCIL MEETING
May 15th 2015
All Parish Councillors are required to attend the Annual Parish Council Meeting of the Shotley Parish Council to be held on Thursday 21st May 2015, at 7.15pm at the large committee room in the Village Hall, Shotley. All parishioners are also invited to attend. The meeting will be open to the public and any parishioner wishing to raise a matter should speak at item 5.
Members of the public are reminded that the law permits any person to film, record, photograph or use social media in order to report on the proceedings of a meeting of the Council or its committees when they are open to the public. This does not extend to live verbal commentary.
AGENDA
- 1. To elect Chairman
- 2. To elect Vice-chairman
- 3. To receive apologies for absence
- 4. To note elected Councillors, sign Declarations of Acceptance of Office and Declarations of Interests
- 5. To receive Declarations of Interest and consider any dispensation requests received
- 6. Suspension of Standing Orders: Meeting open to the public for ten minutes to allow members of the public to speak
- 7. To appoint members of committees and working groups, as well as representatives on other bodies
7.1 Open Spaces and Amenities Committee
7.2 Employment Committee
7.3 Finance and Contracts Working Group
7.4 Bofors Gun Emplacement Working Group
7.5 Website Working Group
7.6 Communications/Official Press Releases: Clerk and Chairman
- 8. To receive reports from (if available):
8.1 District Councillor
8.2 County Councillor
8.3 Safer Neighbourhood Team
8.4 Website
8.5 Litter Wardens
8.6 Stour Footpath Group
8.7 Open Spaces & Amenities Committee
- 9. To agree minutes of the Parish Council Meetings held 16 April 2015
- 10. To consider works to Lloyd Road Play Area (tennis courts fencing and kick-wall)
- 11. To consider purchase of additional bin to be sited near the gabions (close to existing RSPB information board)
- 12. To consider OSAC’s recommendations of way forward with Whinney Queech (including lease and remedial works)
- 13. To consider entering the “Village of the Year” competition
- 14. To receive notes from public meetings held in April to discuss the possibility of a new retail outlet in Shotley Gate (following the closure of the Shotley Gate Stores) and agree any actions
- 15. SYNC facility- to receive update and agree any actions
- 16. To consider and adopt a new co-option process and application form
- 17. Provision of a mobile skatepark in the Summer holidays-update
- 18. Hedge maintenance between Tudor Close and Battery Cottages- to receive update and agree actions
- 19. To consider and approve the payment of regular expenditure and standing orders :
11.1 Village Hall hire charges for Social Club, Community First Responders Unit and SPC (and associated committees/working group/emergency and public meetings
11.2 SCC – maintenance of streetlights and energy supply
11.3 Membership subscriptions for SALC, Community Action Suffolk and SoS
11.4 Purchase of publications
11.5 Zurich Insurance premiums
11.6 Ground maintenance (including tree pruning etc) and general maintenance of SPC property
11.7 BDC – collection of refuse from litter/dog bins and nominal rent for Kingsland Green
11.8 Attendance at training courses for Employees and Councillors
11.9 Employees’ salaries and expenses
11.10 Contractors (grass cutting, street cleaning and public facility cleaning- all contracts renewed March 2015)
11.11 HMRC
11.12 Rospa inspections
11.13 Auditors’ fees / RBS annual membership
11.14 Website hosting/development
- 20. Planning matters – To consider responses to Babergh District Council on applications received
- 21. To consider applications for funding received
- 22. To consider and approve any further accounts for payment
- 23. To consider and approve new bank mandate, signatories and direct payment facility, including proposed change to Financial regulations and Policy
- 24. Clerk’s Action List
- 25. To consider correspondence received up to 15 May 2015 and any responses required
- 26. Brief reports from Councillors on matters not itemised on agenda/to be included in next agenda
Clerk to the Council: Mrs D Bedwell
Date of next meeting: 18th June 2015, 7.15, Shotley Village Hall Large Committee Room