Shotley Parish Council Meeting January Agenda



                                                                                  Clerk: Mrs D Bedwell 


Telephone: Clerk   01473 788248                  


15th January 2017


All Parish Councillors are required to attend the Parish Council Meeting of the Shotley Parish Council to be held on Thursday 19th January 2017 at 7.15pm at the Large Committee Room, Village Hall, Shotley.  All parishioners are also invited to attend. The meeting will be open to the public and any parishioner wishing to raise a matter should speak at items 5 and 20.


Members of the public are reminded that the law permits any person to film, record, photograph or use social media in order to report on the proceedings of a meeting of the Council or its committees when they are open to the public. This does not extend to live verbal commentary.

pp Clerk


  1. Apologies for absence


  1. Declarations of interest with regard to items on the agenda and additions to register


  1. Reports

(i)     District Councillor’s report

(ii)    County Councillor’s report


  1. Suspension of standing orders: Meeting open for  5 minutes to allow members of the public to speak

Meeting open


  1. To approve Minutes of the  meeting held 15.12.2016


  1. Administration

(i)     To receive Clerk’s update

(ii)    To consider and approve the Parish Council’s Vexatious Complainant’s Policy

(iii)   To consider and approve statement re UK Power Networks and Freedom Group and agree meeting/public presentation date

(iv)   To consider the proposals put forward by a local resident regarding Terms of Reference to be used and abided by any volunteer groups working on Parish Council owned land

(v)    To consider Shotley Open Spaces Scheme of works and financial subsidy


  1. Finance

(i)     To consider and approve accounts for payment and note bank balances

(ii)    Request from the Shotley Open Spaces,  to increase a monthly maintenance non-accruable budget from £50 to £80 - Deferred to January pending approval of SPC Terms of Reference  and subsequent receipt and approval of costed scheme of works proposals

(iii)   To receive and approve the Finance Working Group’s recommendations re. 2nd quarter accounts

(iv)   To receive, consider and approve budget and precept recommendations for 2017/2018



  1. Planning matters

(i)     Applications received for recommendation to Babergh District Council

(ii)             To note Approvals/Refusals

(iii)            Planning Correspondence


  1. Highways: proposal to move the village sign, install 2 Q90th benches and Styngham to Chapel Fields works, including permission from SCC Highways



10. To note correspondence and agree any response


11.  Play areas:

(i)     To consider quote received for the provision of a “No dogs” sign

(ii)    Substitution of safety matting in the Lloyd Road and Kingsland play areas- to receive update


12. Shotley Gate Community Shop project


13.  Reports from Councillors on matters not itemised on agenda/to be included in next  Agenda (no decisions 

with a financial implication are permitted to be made at this point and should be added to a future agenda for consideration)


14. Chair’s urgent business: any items not on this agenda but of such urgency as to merit, in the Chair’s opinion,   

        immediate action


15.  Date of next meeting: 9 February 2017


        16. Suspension of standing orders: Meeting open for  5 minutes to allow members of the public to speak

Meeting open


 Temporary exclusion of press and public: That pursuant to the Public Bodies (Admission at meetings) Act 1960 the Public and Press be excluded from the meeting due to the confidential nature of the business to be discussed



17.  Administrative and legal matters: To receive updates and agree any further actions, including website and grass cutting contracts



By on January 17th, 2017