Shotley Council November agenda



                                                                                  Clerk: Mrs D Bedwell 


Telephone: Clerk   01473 788248                  


13th November 2016


All Parish Councillors are required to attend the Parish Council Meeting of the Shotley Parish Council to be held on Thursday 17th November 2016, at 7.15pm at the Large Committee Room, Village Hall, Shotley.  All parishioners are also invited to attend. The meeting will be open to the public and any parishioner wishing to raise a matter should speak at item 4.


Members of the public are reminded that the law permits any person to film, record, photograph or use social media in order to report on the proceedings of a meeting of the Council or its committees when they are open to the public. This does not extend to live verbal commentary.

pp Clerk


  1. 1 Apologies for absence


  1. 2 Declarations of interest with regard to items on the agenda and additions to register


  1.  3 Reports

(i)     District Councillor’s report

(ii)    County Councillor’s report

(iii)   Website


  1. 4 Suspension of standing orders: Meeting open for 5 minutes to allow members of the public to speak

Meeting open


  1. 5 To approve Minutes of the  meeting held 13th (Extraordinary),  20th October 2016 (Ordinary),  28th October (extraordinary) 2016; To note notes of Finance Working Group meeting held 13th October 2016


  1. 6  Administration

(i)     To receive and update the Clerk’s Action Summary

(ii)    To consider meeting dates for 2017 following receipt of unavailable dates

(iii)   To consider and approve the Parish Council’s Vexatious Complainant’s Policy

(iv)   To consider and approve statement re UK Power Networks and Freedom Group


  1. 7 Finance

(i)     To consider a retrospective application for funding the HSM Ganges Museum

(ii)    To consider and approve accounts for payment

(iii)   To receive initial recommendations for the 2017/2018 budget and precept and agree Finance Working Group meeting date

(iv)   To receive the Stour Footpath Group current constitution and new proposed constitution following re-launch and agree any recommendations or conditions

(v)    To re-consider request from the Stour Footpath Group to increase a monthly maintenance non-accruable budget from £50 to £80 following receipt of the group’s constitution



  1. 8 Planning matters

(i)     Applications received for recommendation to Babergh District Council

(ii)             To note Approvals/Refusals

(iii)            Planning Correspondence


  1. 9 To receive report on meeting held with representative of Suffolk County Council regarding erosion defences



10. To note correspondence and agree any response (confidential correspondence to be discussed under item 16)


11.  Play areas:

(i)     To consider quote received for the repair of the tennis courts

(ii)    Substitution of safety matting in the Lloyd Road and Kingsland play areas- to receive update and consider any further quotes received


12. Shotley Gate Community Shop project- to receive update and agree any further actions


13.  Reports from Councillors on matters not itemised on agenda/to be included in next  Agenda (no decisions 

with a financial implication are permitted to be made at this point and should be added to a future agenda for consideration)


14.  Chair’s urgent business: any items not on this agenda but of such urgency as to merit, in the Chair’s opinion,   

        immediate action


15.  Date of next meeting: 15 December 2016


Temporary exclusion of press and public: That pursuant to the Public Bodies (Admission at meetings) Act 1960 the Public and Press be excluded from the meeting due to the confidential nature of the business to be discussed



16.  Contracts and Tenders- to receive and consider tenders received and agree any actions

(i)     Litter Warden contract (Shotley Gate) / Emptying of dog/household waste bins not within reach of Babergh waste services- update

(ii)    Other contracts/tenders to be reviewed



17.  Administrative and legal matters: To receive updates and agree any further actions



By on November 14th, 2016