New Agenda May 5


Chair: Mr B Nichols                                                                           Clerk: Mrs D Bedwell

Telephone: Clerk   01473 788248                  


28th April 2016


All Parish Councillors are required to attend the Parish Council Meeting of the Shotley Parish Council to be held on Wednesday 5th May 2016, at 7.30pm at the Large Committee Room, Village Hall, Shotley.  All parishioners are also invited to attend. The meeting will be open to the public and any parishioner wishing to raise a matter should speak at item 4.


Members of the public are reminded that the law permits any person to film, record, photograph or use social media in order to report on the proceedings of a meeting of the Council or its committees when they are open to the public. This does not extend to live verbal commentary.

pp Clerk


  1. Apologies for absence


  1. To note the resignation of Cllr T Ingram


  1. Declarations of interest with regard to items on the agenda and additions to register


  1. Suspension of standing orders: Meeting open for  5 minutes to allow members of the public to speak

Meeting open


  1. To approve Minutes of the  meeting held 17 March 2016 and Extraordinary meeting held 22 March 2016


  1. Administration: To receive update on co-option of new members


  1. Finance

(i)     To consider and approve expenditure for APM refreshments

(ii)    To receive and note bank balances

(iii)   To consider and approve accounts for payment and note receipts

(iv)   To agree action to take following difficulties in recovering the two sets of Christmas lights (Parish Council assets) from the Bristol Pub

(v)    To agree meeting date for the Finance Working Group- 3rd quarter accounts and year end accounts


  1. Planning matters

(i)     Applications received for recommendation to Babergh District Council  

(ii)    To note Approvals/Refusals

(iii)   Planning Correspondence


  1. Reports from Councillors on matters not itemised on agenda/to be included in next  Agenda (no decisions 

with a financial implication are permitted to be made at this point and should be added to a future agenda for consideration)


  1.  Chair’s urgent business: any items not on this agenda but of such urgency as to merit, in the Chair’s opinion, immediate action


  1. Date of next meeting: 19st May 2016  (Annual Parish Council Meeting) and 26th May (Annual Parish Meeting)


Temporary exclusion of press and public: That pursuant to the Public Bodies (Admission at meetings) Act 1960 the Public and Press be excluded from the meeting due to the confidential nature of the business to be discussed


  1. Contracts and Tenders- to receive feedback, review current position and agree any actions

(i)     Grass cutting contract

(ii)    Litter Warden contract (Shotley Gate)

(iii)   Public conveniences cleaning contract (Bristol Hill)

(iv)   Emptying of dog/household waste bins not within reach of Babergh waste services


  1. Administrative matters: To consider responses to be sent for issues raised by residents




By on April 29th, 2016