May Parish Council Meeting


Chair: Mr B Powell                                                                             Clerk: Mrs D Bedwell

Telephone: Clerk   01473 788248                  


12th May 2017


All Parish Councillors are required to attend the Annual Parish Council Meeting of the Shotley Parish Council to be held on Thursday 18th May 2017, at 7.15pm at the Large Committee Room, Village Hall, Shotley.  All parishioners are also invited to attend. The meeting will be open to the public and any parishioner wishing to raise a matter should speak at items 6 and 18.


Members of the public are reminded that the law permits any person to film, record, photograph or use social media in order to report on the proceedings of a meeting of the Council or its committees when they are open to the public. This does not extend to live verbal commentary.

pp Clerk


  1. To elect Chairman


  1. To elect Vice-chairman


  1. Apologies for absence


  1. Declarations of interest with regard to items on the agenda and additions to register


  1. Reports

(i)     County Councillor’s report

(ii)    District Councillors’ reports


  1. Suspension of standing orders: Meeting open for 5 minutes to allow members of the public to speak

Meeting open


  1. To approve Minutes of the meeting held 20 April 2017


  1. Administration

(i)     To receive Clerk’s report and update on Council matters not covered elsewhere on the agenda

(ii)    To note Councillors approval to receiving the meeting summons via e-mail


  1. Finance

(i)     To consider an application for funding from “Shotley and Erwarton Good Neighbours”

(ii)    To consider application for funding from “It’s good to talk”

(iii)   To consider and approve expenditure for 2 x Queen’s 90th Commemorative benches (to be installed between the Primary School and East View Terrace)

(iv)   To consider and approve cost of extending the Marine Management License for Phase 3 (01.09.2017 current date)

(v)    To receive and note bank balances

(vi)   To consider and approve accounts for payment and note receipts

(vii)  To agree date for Finance Working Group meeting-Year end accounts and accounting statements

(viii) To approve the Annual Governance Statement 2016/2017 (Section 1 of the Annual Return for Year ended 31 March 2017)


  1. To approve Committees and Working Groups membership and liaison Councillors:

(i)     Employment Committee

(ii)    Employment Committee Appeals

(iii)   Complaints Committee

(iv)   Complaints Committee Appeals

(v)    Finance Working Group

(vi)   Shotley Gate Community Shop Working Group

(vii)  Facilities and Open Spaces Working Group

(viii) Shotley Open Spaces (SOS) liaison

(ix)   Village Hall Committee liaison

(x)    Ganges Museum liaison

(xi)   Shotley Pier Project liaison

(xii)  SCC Highways liaison

(xiii) Babergh East Police and Parish Forum liaison

(xiv) Harwich International Port (Local Authority Liaison Committee) (HIP LALC )

(xv)  Press: Clerk

(xvi) Salc: Clerk and Chairman


  1. To consider and approve Standing Orders/ Direct Debits:

(i)     BDC Kingsland annual lease £25.00

(ii)    Suffolk Wildlife Trust annual subs £38.00

(iii)   Stour and Orwell Society annual subs £10.00


  1. Planning matters:

(i)     Applications received for recommendation to Babergh District Council:

a)     Hill House, Wades Lane- Part conversion of redundant agricultural building into laundry room ancillary to serve holiday lets

b)     Former Shotley lodge Residential Care Home, Bristol Hill- Erection of 12 no. Flats with ancillary areas and parking- Non-material amendment request to proposed balconies (as per drawings received 27.03.17)

(ii)    To note Approvals/Refusals

(iii)   Planning Correspondence


  1. Facilities and open spaces- To receive update and agree any actions/approve expenditure:

(i)     Public conveniences

(ii)    Highways

(iii)   Sea defences- wall repairs near picnic area

(iv)   Post box on Bristol Hill

(v)    To note work carried out by volunteer groups since the last meeting and note volunteer list for insurance purposes


  1. Village Hall car park: To receive update and agree any actions


  1. To consider request for letter of Support for the Proposed Landscape Partnership Scheme around the Stour and Orwell (as presented by Mr B Jenman on 13 March and 20 April 2017) for the funding application to the Heritage Lottery Fund for a project including path improvements on the Shotley foreshore and the undergrounding of electric cabling in some areas in Shotley


  1. UK Power Networks- To receive update


17. To note any further correspondence received and agree any responses


18. Suspension of standing orders: Meeting open for  5 minutes to allow members of the public to speak

Meeting open


19. Reports from Councillors on matters not itemised on agenda/to be included in next  Agenda (no decisions 

with a financial implication are permitted to be made at this point and should be added to a future agenda for consideration)


20. Chair’s urgent business: any items not on this agenda but of such urgency as to merit, in the Chair’s opinion, immediate action


21. Date of next meeting: 15th June 2017 ; 25th  May 2017 (Annual Parish Meeting)



Temporary exclusion of press and public: That pursuant to the Public Bodies (Admission at meetings) Act 1960 the Public and Press be excluded from the meeting due to the confidential nature of the business to be discussed



22. Administrative and Legal matters- to receive update and agree any actions

(i)      Contracts

(ii)     Ganges Development

(iii)    Legal Matters

(iv)    Community awards



By on May 15th, 2017