June Agenda



Clerk: Mrs D Bedwell

Telephone: Clerk   01473 788248                            shotleypc@btinternet.com


10th June 2017

All Parish Councillors are required to attend the Parish Council Meeting of the Shotley Parish Council to be held on Thursday 15th June 2017 at 7.15pm at the Large Committee Room, Village Hall, Shotley.  All parishioners are also invited to attend. The meeting will be open to the public and any parishioner wishing to raise a matter should speak at items 6 and 18.

Members of the public are reminded that the law permits any person to film, record, photograph or use social media in order to report on the proceedings of a meeting of the Council or its committees when they are open to the public. This does not extend to live verbal commentary.

pp Clerk


1.   Presentation of Community Awards


2.   Apologies for absence


3.   Declarations of interest with regard to items on the agenda and additions to register


4.   Reports

    (i)     County Councillor’s report

    (ii)    District Councillor’s report


5.   To approve Minutes of the  meeting held 18.05.2017


6.   Suspension of standing orders: Meeting open for 5 minutes to allow members of the public to speak

    Meeting open


7.   Finance  

    (i)     To consider funding application from the First Responders

    (ii)    To consider request for financial support from Suffolk Coasts & Heaths AONB for the production and printing of the next edition of the Shotley Walk Explorer Guide (£800)

    (iii)   To consider and approve accounts for payment and note bank balances

    (iv)   To consider and approve the annual accounts for year ended 31 March 2017 (as recommended by FWG)

    (v)    To consider and approve the Asset Register for the year ended 31 March 2017

    (vi)   To approve the Accounting Statements 2016/2017 (Section 2 of the Annual Return for year ended 31 March 2017

    (vii)  To appoint Internal Auditor to the Council

    (viii) To approve the notes of the Finance Working Group meeting held 08 June 2017 and consider any recommendations made


8.   Planning matters

    (i)     To consider applications received from Babergh District Council

    (ii)    To note Approvals/Refusals

    (iii)    Planning Correspondence: Including Ganges


9.   UK Power Networks project: To receive update and consider re-instatement plan proposals


10. Highways: To receive update and consider any actions needed with a financial implication


11. To consider request received from a resident to place a sponsored memorial bench along the waterfront


12. Shotley Village Hall:

    (i)     Broadband / internet access: To receive update and consider any further action by the Parish Council

    (ii)    Request for letter of support for car park improvements funding application- to receive update


13. Administration:

    (i)   To receive Clerk’s update

    (ii)  To note amendment to agreement between Sodexo (Community Payback Team) and the Parish Council

    (iii) To approve outstanding Committees/Working Groups membership and liaison Councillors

          a)   Employment Committee Appeals: Cllr R Wrinch (remaining membership to be agreed).

          b)   Complaints Committee: Cllrs B Powell and R Wrinch (remaining membership to be agreed).

         c)     Complaints Committee Appeals: No appointments.


14. To note any further correspondence received and agree any response needed


15. Reports from Councillors on matters not itemised on agenda/to be included in next Agenda (no decisions with a financial implication are permitted to be made at this point and should be added to a future agenda for consideration)


16. Chair’s urgent business: any items not on this agenda but of such urgency as to merit, in the Chair’s opinion, immediate action


17. Date of next meeting: 20th July 2017


18. Suspension of standing orders: Meeting open for  5 minutes to allow members of the public to speak
 Meeting open


 Temporary exclusion of press and public: That pursuant to the Public Bodies (Admission at meetings) Act 1960 the Public and Press be excluded from the meeting due to the confidential nature of the business to be discussed


19. Administrative and legal matters- To receive updates and agree any further actions:

    (i)     To approve the Confidential minutes of the meeting held 18.05.2017

    (ii)    To approve the Confidential notes of the Finance Working Group meeting held 08 June 2017

    (iii)   Contracts, Tenders and Legal Matters: To consider and approve recommendations from the Finance Working Group



By on June 12th, 2017