December Agenda


All Parish Councillors are required to attend the Parish Council Meeting of the Shotley Parish Council to be held on Thursday 10th  December 2015, at 7.15pm at Shotley Village Hall (large committee room).   All parishioners are also invited to attend. The meeting will be open to the public and any parishioner wishing to raise a matter should speak at item 3.


Members of the public are reminded that the law permits any person to film, record, photograph or use social media in order to report on the proceedings of a meeting of the Council or its committees when they are open to the public. This does not extend to live verbal commentary.


  1. 1.         To receive and consider apologies for absence
  2. 2.         To receive declarations of interest and consider any dispensation requests received
  3. 3.         Suspension of standing orders: Meeting open for 10 minutes to allow members of the public to speak
  4. 4.         To approve Minutes of the Parish Council Meeting  held 19 November and Osac held 12 November
  5. 5.         Matters to report from previous meetings and to consider any further action
  6. 6.         To receive reports:

6.1               District Councillor

6.2               County Councillor

  1. 7.         To receive reports from Committees/Working Groups and agree any actions  that may be needed:

7.1               Open Spaces and Amenities Committee:

7.1.1           Heritage Park

7.1.2           Litter wardens

7.1.3           Public Conveniences, including opening times over Christmas and New Year’s Eve

7.1.4           Allotments- to consider quote for the fencing of the north boundary

7.2               Noticeboard

7.3               Website

7.4               Shotley Gate Community Shop Committee

7.5               SYNC- To receive notification of proposal to close down SYNC and transfer building and assets to the 1st Shotley Scouts Group, including date of public meeting

  1. 8.         Finance:

8.1               To consider application for funding from the Shotley 1st Scouts

8.2               To consider application for funding from the Shotley Village Hall Management Committee

8.3               To receive and note bank balances

8.4               To consider and approve accounts for payment

8.5               To receive recommendations from the Finance Working Group on the second quarter accounts 2015/2016

8.6               To receive recommendations from the Finance Working Group on the budget and precept  for 2016/2017

  1. 9.         To consider response to the Suffolk Fire and Rescue Service public consultation
  2. 10.      Ganges- update
  3. 11.      To receive and update the Clerk’s Action List
  4. 12.      Planning matters:

12.1            To consider response on applications received from Babergh and note any decisions made

12.2            To receive and note correspondence and consider any responses required

  1. 13.      Reports from Councillors on matters not itemised on the agenda/to be included in next agenda

                            Date of next meeting:   14 January (OSAC) and 21 January (PC)  

By Derek Davis on December 7th, 2015