April's Council Agenda



                                                                                  Clerk: Mrs D Bedwell 


Telephone: Clerk   01473 788248                            shotleypc@btinternet.com


15th April 2017


All Parish Councillors are required to attend the Parish Council Meeting of the Shotley Parish Council to be held on Thursday 20th April 2017 at 7.00pm at the Large Committee Room, Village Hall, Shotley.  All parishioners are also invited to attend. The meeting will be open to the public and any parishioner wishing to raise a matter should speak at items 2 and 19.


Members of the public are reminded that the law permits any person to film, record, photograph or use social media in order to report on the proceedings of a meeting of the Council or its committees when they are open to the public. This does not extend to live verbal commentary.

pp Clerk


  1. To receive presentation from Mr B Jenman (AONB Projects Officer)


  1. Suspension of standing orders: Meeting open for 5 minutes to allow members of the public to speak

Meeting open


  1. Apologies for absence


  1. Declarations of interest with regard to items on the agenda and additions to register


  1. Reports

(i)     County Councillor’s report

(ii)    District Councillor’s report


  1. To approve Minutes of the  meeting held 16.03.2017


  1. Finance

(i)     To approve expenditure for the Annual Parish Meeting  

(ii)    To consider and approve accounts for payment and note bank balances

(iii)   To consider funding the provision of internet access at the village hall for use by the Library Project

(iv)   To consider application for funding from the Shotley & Erwarton Good Neighbours

(v)    To consider funding application from the Shotley Drama Group



  1. Planning matters

(i)     To consider applications received from Babergh District Council: B/17/00890 Old School House, School Road - Trim 1 no. Conifer (A), reduce 1 no. Silver Birch by 30% (B), raise and thin 4 no. Sycamore trees (C & E), fell to ground level 1 fruit tree to the left of the building (D) and trim 1 no. Ilex bush (E).

(ii)             To note Approvals/Refusals:

a)     B/17/00143 Red House Farm, Wades Lane- Application for listed building consent- Erection of conservatory following demolition of existing conservatory - Planning Permission Granted.

b)     B/17/00177 Thorn cottage, Main Road- Erection of extension to link main building with outbuilding and alterations to outbuilding (resubmission of approved scheme B/14/00114) - Planning Permission Granted.

(iii)            Planning Correspondence


  1. Damage to gabions following surge: To receive update and agree any associated expenditure


  1. Highways: To consider disabled access provision between Estuary Road and Lower Harlings: update


  1. To consider Mr M Patel’s offer of a picnic table and agree where to site it (including any possible expenditure)


  1. To consider proposal to use monies from the Village of the Year Award (£1,500) towards improvements to the Shotley Village Hall car park, including to receive and consider quotes


  1. To consider request from Mr J Brett to carry out metal detecting on Parish Council owned/maintained land


  1. Administration: To receive Clerk’s update



  1. To note correspondence received and agree any response needed


  1. Reports from Councillors on matters not itemised on agenda/to be included in next  Agenda (no decisions 

with a financial implication are permitted to be made at this point and should be added to a future agenda for consideration)


  1. Chair’s urgent business: any items not on this agenda but of such urgency as to merit, in the Chair’s opinion,   

        immediate action


  1.  Date of next meeting: 18th May 2017 (Annual Parish Council Meeting) and 25th May 2017 (Annual Parish Meeting)


  1.  Suspension of standing orders: Meeting open for  5 minutes to allow members of the public to speak

Meeting open


 Temporary exclusion of press and public: That pursuant to the Public Bodies (Admission at meetings) Act 1960 the Public and Press be excluded from the meeting due to the confidential nature of the business to be discussed



  1. Administrative and legal matters- To receive updates and agree any further actions:

(i)     Contracts

(ii)    Approval of legal documents

(iii)   To consider nominations for the Shotley Parish Council Community Awards 2017



By on April 18th, 2017